Can we set a cap on how many meetings we want booked per month?

Cormac Repman
1 day ago
3 min read

Yes, absolutely. We let you set a meeting volume cap at whatever level makes sense for your business, whether that's 50 meetings per month, 200, or any number in between. Once you hit your cap, we stop booking new meetings for that month, and your committed spend is locked in.

Why Set a Volume Cap?

Most companies cap their meetings for one of two reasons: either your sales team has limited capacity to follow up, or you want predictable spend on a monthly basis. If your team can only qualify and close on 40 to 50 qualified meetings per month, there's no point paying us to book 100. The extra meetings just clog your pipeline and waste budget. A cap ensures you're only paying for meetings your team can actually work.

How We Manage Your Cap

Once you decide on a cap, we build it into our outreach strategy. Let's say you choose 75 qualified meetings per month. We pace our campaigns to hit that number reliably, then stop new outreach that month. You know exactly how many meetings to expect and can staff your sales team accordingly.

If you hit your cap early in the month, say by day 15, we simply pause new outreach until the calendar flips. You don't pay extra, and we don't keep pushing leads into a bottleneck.

Flexibility When You Need It

Caps aren't permanent. If you hit 60 meetings in month one and realize your team can handle 80, we adjust for month two. Running a promo and need more inbound velocity? Raise your cap. Heading into a slower season? Lower it. You maintain full control.

Real-World Examples

A Series B SaaS company in the enterprise space might set their cap at 50 qualified meetings per month because their sales cycle is long and each opportunity requires serious attention. At our average $500 per qualified meeting, that's a committed $25,000 monthly spend with zero surprises.

A mid-market fintech company scaling quickly might set their cap at 150 qualified meetings per month. More meetings, more opportunities to close, and with volume they're hitting our best economics on per-meeting pricing.

A B2B services firm testing outbound for the first time might start with 20 qualified meetings per month to see how their team converts before scaling up.

What Counts Toward Your Cap?

We count booked meetings toward your cap, not attempted contacts or meetings that prospects cancel. If we schedule 80 meetings but 5 people no-show, we deliver 75. You only pay for booked meetings that were qualified based on your ICP.

Exceeding Your Cap (If You Want To)

Some months your team wants to run harder. If you've hit your 100-meeting cap but a big opportunity just landed and you want extra pipeline, we can book additional meetings on a one-off basis at our standard rate. No penalties, no gotchas.

The Bottom Line

A meeting cap is one of the biggest differences between pay-per-meeting and traditional outsourced SDR firms charging retainers. You're not paying for someone's hours; you're paying for meetings. So you get to decide exactly how many meetings make sense, and your spend stays predictable month to month.

Ready to talk through what a cap would look like for your team?